Registration Process
Students who wish to register for curriculum classes at Gaston College must submit an application for admission and meet appropriate admissions requirements prior to registering for a class. Contact the Office of Student Affairs at 704.922.6232 for further information. Once the admissions process has been completed, which may include a placement test and new student orientation, students should meet with an academic advisor or counselor to select classes. Students are eligible to register during the designated registration periods. Payment is due for all classes by a specific date for the upcoming term. See the Gaston College Calendar for a complete list of dates or the Schedule of Classes located on the Gaston College homepage.
On-Line Registration (WebAdvisor)
On-line Registration is available through WebAdvisor found on the Gaston College web site, www.gaston.edu. To access WebAdvisor students must login using their username and password. Login instructions are available online. WebAdvisor is available to returning students at several designated times throughout the year for the upcoming semester. See the Gaston College Calendar for exact dates. To use WebAdvisor, students must have applied for admission, and met appropriate admissions requirements. Students are highly encouraged to meet with a counselor or academic advisor. In addition, students should have no outstanding financial obligation, parking fines, or overdue library materials. For further information about WebAdvisor, contact the Office of Records and Registration 704.922.6232.
Late Registration
Late registration is held prior to the official start date of the semester. See the Gaston College Calendar or contact the Office of Records and Registration 704.922.6232 for specific dates and times. Students who register or make adjustments to their schedules during the Late Registration period must pay all registration fees the same day as registration. All class registrations and additions must be completed prior to the first class meeting. Once class has begun, no registration is allowed.
Adding a Class
Students should check with their advisor to make sure prerequisites have been met before adding a class. Students can add a class to their current schedule during designated registration periods. Students may add a class to their schedule prior to the first class meeting. Second chance classes may also be added prior to the first class meeting. During the Late Registration period, fee payments are due the same day that registration takes place. An updated copy of a student’s schedule may be obtained through WebAdvisor. Students attending the Lincoln Campus may obtain a copy of their schedule in the Dean’s Office of the Lincoln Campus (LC 216). Students attending the Kimbrell Campus may obtain a copy of their schedule in the Enrollment Services Office of the Kimbrell Campus (KCC 116B).
Dropping a Class
Dropping a class is different from withdrawing from a class. To drop a class means a student may be entitled to a 100 percent refund if a student officially drops a class prior to the first official day of the semester. In addition, students may be eligible to receive a 75 percent refund of tuition only if a class is dropped prior to or on the 10 percent point of the semester. During fall and spring, the 10 percent point is within the first 7-10 days. During summer, the 10 percent point is within the first 3-6 days. See the Gaston College Calendar or check with the Office of Records and Registration for the exact 10 percent date. Students may drop a class in WebAdvisor or in person by completing and submitting a Drop form in the Office of Records and Registration. For further information about dropping a class, contact the Office of Records and Registration 704.922.6232.
Withdrawing from a Class
Student Withdrawal Process
Students who withdraw from a class must obtain a Withdrawal form from the Office of Records and Registration, from the Dean’s Office at the Lincoln Campus, or from the Enrollment Services Office at the Kimbrell Campus. The completed form including the last date of attendance must be signed by the student. An instructor’s signature is not required. Students must return a completed Withdrawal form to the Office of Records and Registration by the designated date in the Gaston College Calendar. There is no refund made for students who withdraw from a class. In addition, students who do not attend classes will receive a grade of “F” unless an official withdrawal form is on file with the Office of Records and Registration. After the deadline date, withdrawals are granted for medical or administrative reasons only. These special circumstances require documentation and the approval of the instructor and the division dean. Students receiving financial aid must consult with a financial aid specialist prior to withdrawing from a class. Students are ultimately responsible for the withdrawal process.
Instructor Withdrawal Process
Instructors may (they are not required to do so) choose to withdraw students from a class for non-attendance. Instructors must enter either a “WI” grade through WebAdvisor within 21 days of the last date of attendance not exceeding the 11th week of the semester. Students are ultimately responsible for the withdrawal process.
Unofficial Withdrawals and Financial Aid
Financial aid is awarded to students contingent upon completion of the semester. Federal financial aid recipients who completely withdraw from class, stop attending, drop out, or are dismissed/suspended from class prior to completing 60% of the semester are subject to a Return of Title IV (R2T4) calculation that will determine if the student is responsible for repayments of any financial aid. Return of Title IV (R2T4) calculations are based on the student’s recorded attendance and/or class participation.
Additionally, all attempted courses including withdrawals and transfer credit and all periods of attendance at Gaston College are considered towards the 150% maximum time frame requirements regardless of whether financial aid was received for these periods. Once a student reaches the 150% maximum time frame, the student will be considered ineligible for aid.
Consequences of Withdrawals for Students Who Receive Financial Aid
Federal financial aid recipients who withdraw from class or stop attending prior to completing the semester may owe a repayment to the U.S. Government. Calculations are based on the last date of attendance/participation in the class. If a portion of the aid is unearned, the College is required to return the funds to the federal government. If it is determined that a student owes the U.S. Department of Education, failure of the student to repay the debt or make payment arrangements within 45 days of notification will result in the loss of Title IV eligibility at all institutions. In addition, the student will not be allowed to register for future terms at the College.
Auditing a Class
Students who audit a class must register and pay for the class. Students may obtain an Audit form from the Office of Records and Registration, from the Dean’s Office at the Lincoln Campus, or from the Enrollment Services Office at the Kimbrell Campus. Students who audit a class receive no credit and are encouraged to attend class, participate in class discussions, and take examinations. Audit status must be declared by the last day to drop a class with a 75% refund. Refer to the Gaston College Calendar for the exact dates. Once declared, audit status cannot be reversed. Return completed Audit form with instructor’s signature to the Office of Records and Registration. For further information, please contact the Office of Records and Registration 704.922.6232
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