Social and Cultural Events
For students, clubs, or organizations to schedule an event on campus, an activity clearance form must be obtained from the Coordinator of Student Activities’ office located on the second floor of the Myers Center or at www.gaston.edu. Completion of this form is necessary to secure the cooperation of individuals on campus and to avoid a scheduling conflict.
To reserve any section of the Myers Center for student or club use, approval must be obtained from the Administrative Assistant to the Vice President of Finance, Operations and Facilities 704.922.6406. To reserve space at the Kimbrell or Lincoln Campuses, contact the Dean’s Office for that campus.
Procedure for Starting New Student Clubs
When a group of students recognize a common interest which it wishes to strengthen through formal organization, a written proposal should be submitted to the Vice President for Student Services and Enrollment Management and the Coordinator of Student Activities. The proposal should show the need for the organization, its purpose, its goal and/or objectives, number of persons interested, name of the advisor (advisors must be a fulltime faculty or staff member at Gaston College), and the constitution or bylaws.
- A faculty, staff, or student interested in starting a student club should contact the Coordinator of Student Activities for further information 704.922.6312.
- The Coordinator of Student Activities and the Vice President for Student Services and Enrollment Management must review and approve the formation of the organization. Thereafter the interested group must present its proposal to the Inter-Club Council (ICC).
- If the Inter-Club Council agrees to the formation of the organization, its representative will present the proposal to the Student Government Association for final action. If the proposal is approved, the Student Government Association will grant recognition conferring all the privileges and responsibilities accorded similar organizations.
Club Activities and Fundraisers
Club activities are approved at several levels. The club advisor is the first to give permission for an activity. Approval is indicated with a signature on the Club and Organization Activity and Fundraiser Clearance Form. The signature of the advisor is a commitment to be present at the activity and give it the proper supervision. After the advisor gives approval, the information about the activity is presented to the Inter-Club Council. The support of other College clubs is assured from this presentation to the ICC. The chairperson and advisor of this group sign the form. After the club advisor and ICC representatives sign, other signatures may be needed. For example, if security is required for the event, campus police must sign the form. The final signatures needed to begin the activity are the Coordinator of Student Activities and the Vice President for Student Services. The activity clearance form with its signed approvals is filed in this office.
Active Clubs and Organizations
For a complete listing of active campus clubs and organizations, please visit the College homepage at www.gaston.edu.